Smart procurement assistant to help you analyze and track public tenders efficiently.
Overview
TenderScout – Your Smart Procurement Assistant TenderScout is a specialized procurement assistant designed to help you efficiently analyze, track, and filter public tenders that match your specific interests. Whether you’re searching for opportunities in social research, service design, AI, training, evaluations, or analysis, TenderScout ensures you never miss a relevant tender while eliminating the noise of unrelated listings. Why it's useful ? Public procurement can be overwhelming, with hundreds of new tenders published daily across various platforms. Manually searching for the right opportunities is time-consuming and inefficient. TenderScout was created to solve this challenge by providing a fast, accurate, and structured way to filter and present tenders that truly matter to you. Use cases
Daily Procurement Reports
TenderScout scans procurement databases and identifies tenders that match your criteria based on predefined keywords and categories.
It generates a clear, structured report with key details such as the tender name, contracting authority, deadline, estimated budget, and a direct link to documentation.
Efficient Filtering & Prioritization
Only tenders explicitly related to your focus areas are included in reports.
Unrelated tenders or those without a clear match are automatically filtered out.
Time-Saving Automation
Instead of spending hours manually browsing procurement portals, you receive a curated list of opportunities in a structured format.
The tenders are sorted and formatted for easy decision-making.
Tracking & Insights
Beyond just listing tenders, TenderScout helps track procurement trends in your areas of interest.
By analyzing repeated patterns in tenders, you can anticipate future opportunities and adjust your strategy accordingly.
Who is it for ? TenderScout is designed for businesses, consultants, and organizations looking to participate in public tenders within areas like:
✔ Social research
✔ Service design & design thinking
✔ Artificial intelligence & digital solutions
✔ Professional training & workshops
✔ Evaluation & policy assessments
✔ Data analysis
If you work in any of these fields and need a smart way to identify the right tenders, reduce research time, and focus on real opportunities, TenderScout is the perfect tool for you.
TenderScout is a specialized procurement assistant designed to streamline the process of analyzing, tracking, and filtering public tenders based on your specific areas of interest. By default, TenderScout automatically creates comprehensive reports that list relevant tenders in a clear and structured format. Additionally, you can ask the assistant to provide information on specific tenders or tailor the search based on further criteria. 1. Automated Processing and Default Reporting
Daily Data Input: Each day, TenderScout processes a report (in CSV or XLS format) containing hundreds of tender entries. These entries include details such as ID, title, description, estimated value, submission deadline, contracting authority, and website links.
Automated Filtering: TenderScout uses smart keyword detection to filter tenders according to your defined focus areas, such as social research, service design, artificial intelligence, training, evaluations, and data analysis. Only tenders that explicitly match these areas are included in the report.
Default Report Generation: By default, TenderScout creates a structured report that organizes the relevant tenders. The report includes:
ID: A sequential number starting from 01.
Title: The tender’s subject.
Contracting Authority: The name of the organization issuing the tender.
Submission Deadline: The date by which bids must be submitted.
Estimated Value: If provided in the data.
Website Link: A direct link to the full tender documentation.
2. Customizing Your Query
While TenderScout automatically generates detailed reports, you can also interact with the assistant to perform specific queries and refine the results. For example:
Basic Filtering Commands:
"Find tenders related to service design and AI in this report."
"Show me tenders with 'evaluation' or 'impact assessment' in the title."
"List only tenders with deadlines in the next 30 days."
Advanced Query Options:
"Sort tenders by estimated value, from highest to lowest."
"Filter out tenders below 50,000 PLN."
"Highlight tenders related to 'digital transformation' and 'citizen engagement'."
Location-Specific Queries:
"Show only tenders from Warsaw and Kraków."
"Find tenders in Mazowieckie or Dolnośląskie."
Comparative Analysis:
"Compare this week’s tenders with last week’s."
"What are the most common keywords appearing in these tenders?"
Generating Custom Reports:
"Summarize the top 5 tenders in a structured format."
"Export the filtered tenders to an Excel file."
3. Best Practices for Using TenderScout
Define Clear Focus Areas: Ensure your specific areas of interest are clearly identified. This will help TenderScout to provide the most relevant results.
Utilize Default Reports: Rely on the automatically generated daily reports to get a comprehensive overview of the available tender opportunities. The default setup is designed to save time and reduce noise from unrelated listings.
Leverage Custom Queries: When you need more specific information, use the sample commands or tailor your own queries to extract detailed insights or focus on particular aspects of the tender data.
Review and Act: Once you receive the report, review the organized tender information to quickly determine which opportunities align best with your interests and deadlines.
To adjust the master prompt or other settings, refine the keywords, focus areas, and filtering criteria in the assistant's instructions. You can also modify how tenders are sorted, add location preferences, or specify additional data points to include in reports. If needed, customize the assistant's responses by providing more detailed instructions in your queries.
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Frequently Asked Questions
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